Email has become the most essential communication tool for most of us, but this wonderful tool can be a curse if not kept under control. The constant influx messages can occasionally be overwhelming and leave one dazed and confused. How frequently have you opening your email and suddenly felt that handling all of your emails has become a herculean task. Below is my list of actions that can make your life with email easier.
Switch off any email notification which you have gotten a whole new email. You email account will not be the boss of yourself, you happen to be boss. You should not be disturbed when you are focusing on another thing, instead pick many times in the daytime to examine your email account and look after your emails during that time. Doing this will help you save time as well as even reduce stress.
Create an inbox that collects emails that are addressed only to you. This is your most important inbox. You do this by developing a rule that sends messages addressed just to you to this special inbox, I personally use “my eyes only” for this particular. Now messages stored in your original inbox are addressed to multiple people and they are not often as essential to you.
Through the years all of us hop on email lists for a number of companies or people who desire to sell you something. In the event you don’t require it, unsubscribe from this, usually there exists email batching at the bottom in the email. If there is no unsubscribe option or unsubscribing doesn’t work then create a rule to send email from that addressee to the trash.
For those who have a buddy that wants to give you emails containing jokes or whatever which have been emailed to many individuals, delete it and get your friend to prevent sending you those types of emails. Those emails are often employed for transmitting viruses. Should you get emails through the ex-queen of Nigeria which will pay you millions to help her move her money into the US, delete it. Beware or email scams, there are several them.
Now you need to handle the emails that you receive. You wish to do one of five things after you read a message; trash it, reply then trash it, put it on the calendar then trash it, create a task then trash it, place it in a folder , or trash it. I said trash it a lot because to kept things from building up you need to deal with it right away and eliminate it, if possible. You could have a few long-term projects taking place where you will need to save the e-mail for future reference however, if it will require you to definitely make a move make sure you produce a task also.
If you are using outlook you can create tasks easily by dragging the email to the task icon this may create a task from your email. You can even drag an e-mail to the calendar icon to make a reminder from the email or perhaps a meeting. An example of the label or folder name can be “Receipt,” and applied to websites you are making purchases from. Or should you be waiting around for an email coming from a potential employer, you can filter a message sent from anyone in a specific company, although not tied to a person. Like that, you’ll ghngst likely miss it within your inbox.
I like using one label name per filter, but if filtering grows on you since it has on me, you can create more elaborate filters. A good example would be forwarding emails in your cell phone when the email subject has got the words “job position.” That way, you don’t must glue yourself to the pc, waiting for replies
There were instances when I had a lot more than 400 emails in my inbox and I decided I needed to do something. This is how I decided to tame my email, I hope it works for you also and if you have other methods to handle the mayhem then please share them. You ought to spend your brand new found free time watching a whole new DVD.